What is When I Work and how does it support time management?

When I Work is employee scheduling, time tracking, and team messaging software that makes it faster and easier to manage your hourly employees. You’ll save time building the schedule each week, and time tracking is faster than ever because it’s built right into the schedule. You employees can clock in and out in the same app. Plus, team messaging means that you can be sure your employees see all important communication, saving you time from constantly following up on missed texts and emails.

How can When I Work improve my company’s efficiency?

When everything about work is contained within the When I Work app, your employees know where to go to get answers to any questions they might have. That saves time and streamlines workflows. If they need to know what tasks to complete for closing, it’s in the app. If they need to request time off, it’s in the app. You won’t have to worry about answering the same questions over and over again, or fielding questions and requests about work hours or availability, because it’s all consolidated into one easy-to-use platform.

Do I get other features with When I Work?

Of course! When I Work has a ton of features designed to save you time, like Auto Scheduling, which can build the schedule for you. Or there are Tags to keep your positions organized with certifications or qualifications you might need to track. Integrations also help you reduce human error with important things like payroll and sales data. Plus, there are so many more features you can use to help you save time.

Can When I Work help me reduce labor costs?

Absolutely. You’ll be able to build the schedule based on sales forecasts. You’ll also be able to get a handle on overtime with alerts while you’re building the schedule and notifications if an employee is about to start working overtime hours. All of these features work together to help you control your labor costs and boost your bottom line.

What sets When I Work apart from other time management tools?

When I Work was built specifically for hourly workplaces, so you know you’re getting a solution that will work for your business, without having to sift through all the bells and whistles your team doesn’t need. Plus, the platform is so easy to use, that you can be up and running in just an hour or so. Even employees only take a few minutes to get set up on the app and learn how to use it.

How can I get started with When I Work?

That’s the easiest part of all. Sign up for your free 14-day trial today to get started. There’s no obligation and no credit card required. http://wheniwork.com/signup

Time Management Tool

Help your hourly staff get shift done efficiently

Keep your team on track and on task during their shifts with When I Work. You can do so much more than build the schedule, like using in-shift tasks to make sure everything gets done. Try our time management tool designed for hourly teams. Sign up today to help you and your workers make the most of every shift.

Employee Scheduling Hero Image of Employees Trading Shifts

Hourly Shift Time Management Tools

Tag tasks to specific shifts

Add tasks to each shift to make sure your team members know what needs to be done before the shift is complete. You can add these goals to every shift, and it’s all captured right within the schedule, so there’s no question about what to do, when to do it, or whose responsibility it might be. Everyone on shift stays on the same page, so everything gets done.

Track Task Management

See who completes the tasks and when

Take notice of who is completing the tasks on each shift and manage your workflow to be more efficient. Keep track of the data to notice trends, so you can identify problems and solve them quickly. See who is doing what to reward high-performing employees and solve issues before they become bigger challenges.

Time Management Software for Any Industry

Glowing review from Two by Two Farm

100%

Tasks completion rate

hours saved each week

How Two by Two Farm uses Tasks to save time every day

100%

Tasks completion rate

hours saved each week

Prior to using When I Work to manage tasks, she was writing daily tasks on sticky notes. As her operations have grown, this system wasn’t sustainable as the number of employees and tasks also grew exponentially.

"I no longer have to micromanage and send out constant reminders – before I was spending 2-3 hours a day making sure tasks were completed. Now it takes me a few minutes every week."

– Sonia Lopez , Owner

Sonia was thrilled when she discovered Tasks in When I Work. Using a mobile, real-time task list has led to less scrambling and improved accountability with employees routinely completing 100% of tasks Sonia assigns. With more time, she’s able to focus on streamlining her business and making process improvements. Sonia also says that tasks have given them their life back. They recently took a trip to Honduras, and before When I Work, they never would have been able to leave town, let alone the country, without the accountability that her staff has with Tasks.

Products Used

Scheduling
Tasks

Say goodbye to wasting time

Time Management Tools

time saved scheduling

hours saved each week

45%

of workplaces save time with self scheduling

Staff Notifications & Messaging App

Keep staff on-track with messaging and notifications

Instead of having to be there to check up on your workers, you can easily see within the app if tasks are getting done. Then, you can send messages through the software, where you know they’ll be seen.

Shift & Schedule Templates

Save time scheduling to better focus on your day-to-day tasks

Manage your own time by building shift and schedule templates that you can copy week after week, instead of starting over. You’ll save hours each week and your employees will appreciate the predictability of the templates, especially when you release them on the same day.

Read reviews for our scheduling and time management tools

Find out why When I Work is rated 4.5 stars on Capterra. Businesses just like yours rely on us every day to make them more successful:

I love When I Work! Using it saves me a ton of time from having to oversee scheduling requests from employees. When an event request comes in, all it takes is a couple seconds to create OpenShifts, and my employees can quickly self-assign shifts that work best for their schedule.

Kim Moistner-Bartlett

Kona Ice

It was really easy to set up and took no time at all. My young employees love the convenience of using the app to manage tasks. They no longer have to holler at each other and run back and forth to check the list.

Ryn Grant

The Castle: A Board Game Cafe