Construction crew scheduling software for job sites and field teams
Simplify construction employee scheduling across crews, sites, and shifts
Managing construction crews means juggling job sites, shift changes, callouts, and tight deadlines. When schedules are stored in spreadsheets or on paper, mistakes creep in fast, and productivity takes a hit.
When I Work is construction crew scheduling software built for real job-site conditions. Schedule crews faster, adjust coverage in seconds, and keep every worker in the right place at the right time. From single projects to multi-site operations, you gain clear visibility without the need for constant back-and-forth.
Start scheduling your construction crews today
Payroll-ready timesheets for construction crews
Track hours, breaks, and overtime accurately across job sites. Construction timesheets are ready for payroll without the need to chase paper logs, correct missed punches, or reconcile multiple crews at the end of the week.
See How Timesheet Software Works
Control construction labor costs in real time
Compare scheduled hours vs. worked hours across crews and job sites. Spot overtime risk early and adjust coverage before labor costs eat into project margins.
Explore Labor Forecasting
Mobile time clock built for construction job sites
Turn any approved device into a construction time clock. Crews can clock in and out from the job site, so you always know who’s on site, on time, and assigned to the right crew.
View The Mobile Time ClockConstruction crew scheduling software
Schedule construction crews without the chaos
Managing crews across job sites, trades, and timelines is a complex task. When I Work is construction crew scheduling software built for the way construction teams actually work.
Create schedules quickly, notify crews instantly, and receive confirmation to ensure shifts are viewed. When plans change, update coverage in seconds and keep work moving without chasing people down.
Managers save up to 15 hours a week using construction crew scheduling software that keeps crews aligned and jobs on track.
Construction crew time clock and timesheets
Accurate time tracking across every job site
Track attendance, breaks, and hours worked without chasing paper timesheets or fixing payroll errors. When I Work combines crew scheduling and time tracking in one system, so hours are captured accurately from the field.
Get real-time visibility into labor costs with overtime alerts and reporting that helps you stay on budget before costs escalate.
Scott Parssinen
Braemar Golf Course
Customer since 2016
Trusted by teams managing complex schedules
Construction teams use When I Work to keep crews aligned, schedules accurate, and labor costs under control across job sites and shifts.
Whether you’re coordinating crews across multiple sites or adjusting daily coverage, having scheduling, time tracking, and messaging in one place helps work move forward without delays.
Teams using When I Work report:
20%
Decrease in labor costs
8x
Time saved scheduling
3x
Reduction in employee no-shows
Construction crew job sites
Put the right crews in the right place, every shift
Job sites help you assign crews clearly across locations, projects, and work areas. Whether you’re managing multiple sites, buildings, or zones, everyone knows exactly where they’re scheduled to work and what’s expected.
Managers gain a clear view of who’s working where and when, making it easier to avoid overlap, reduce confusion, and keep productivity high across every job site.
Construction crew team messaging
Keep everyone aligned across job sites
Construction crews don’t sit at desks. When updates are scattered across texts and calls, messages get missed. When I Work keeps all crew communication in one place, tied directly to the schedule.
Send messages to individual workers, specific crews, or everyone on a job. Share site updates, shift changes, and instructions without sharing personal phone numbers, so communication stays clear, consistent, and professional.
Employee Scheduling Software for Any Industry
Glowing reviews from our clients in construction
60
No. of Employees
5
Hours Saved Per Week
5+
Years Using When I Work
How Goyette Mechanical improved site communication and accountability
60
No. of Employees
5
Hours Saved Per Week
5+
Years Using When I Work
Goyette Mechanical, Inc. is a long-established construction company based in Flint, Michigan, supporting plumbing, HVAC, electrical, and construction projects across multiple job sites.
"When I Work creates streamlined communication for the entire team. "
– Bob Burns , Project Manager
Before using When I Work, scheduling changes and job site updates were handled verbally, which made it easy for details to be missed. Managing multiple crews meant repeating the same information across sites and shifts.
With When I Work, schedules and updates are shared digitally, providing crews with clear visibility into their work assignments and upcoming tasks. The result is stronger accountability, better preparation across job sites, and less time spent chasing updates.
Products Used
Scheduling
Scalable work scheduling for construction crews
Built to grow from one crew to many job sites
Whether you manage a single crew or multiple job sites, When I Work scales with your operation. Start with one team, then expand across locations, projects, and departments without changing tools or workflows.
Schedules stay consistent, crews remain informed, and managers keep full visibility as your operation grows.
Timesheets that work for construction payroll
Accurate hours from job site to paycheck
Manual timesheets slow construction payroll down. When I Work captures hours by crew, job site, and shift, so timesheets are ready when payroll runs.
Export clean timesheets directly to your payroll provider, reduce corrections, and pay crews on time without needing to chase missing hours.
Loved by millions around the globe
1 in 10 employees have used When I Work.
by our customers on Capterra.
Free time clock and scheduling apps
A powerful duo for construction crews
When schedules and time tracking live in separate tools, errors multiply fast on construction jobs. Missed punches, overtime surprises, and payroll corrections cost time and money. When I Work combines construction crew scheduling and time tracking, ensuring that hours, job sites, and labor costs remain aligned from the field through payroll.
Control labor costs
Labor costs are easier to manage when you can see them as work happens. When I Work shows where hours are being worked across crews, roles, schedules, and job sites, providing a clear view of how labor is being spent and where adjustments are needed to prevent costs escalating.
Simplify payroll
Payroll runs smoother when timesheets are accurate the first time. Because time tracking is built into the schedule, hours flow cleanly into payroll without manual rework. That means fewer corrections, faster processing, and less end-of-week stress.
Labor budgeting
Construction schedules change constantly. When I Work helps you compare scheduled hours against hours actually worked, so labor budgets stay realistic as crews move between projects and timelines shift. You always know where you stand before payroll closes.
Prevent overtime
Overtime is easier to avoid when you can see it coming. Real-time alerts flag overtime risk while schedules are being built and during the workweek, giving you time to rebalance shifts and reassign work before costs spike.
Break management
Breaks are tracked directly as part of each shift, ensuring consistent records across all job sites. Crews log breaks at clock-out, and managers maintain accurate documentation without having to chase paperwork or manually update records.
