VOLUNTEER MANAGEMENT SOFTWARE

Spend less time coordinating and more time making an impact

Managing a mission is hard enough without the chaos of messy spreadsheets and endless text chains. Every hour you spend updating a spreadsheet is an hour not spent serving your mission. When I Work is the volunteer scheduling software built to keep your community in sync. We combine easy shift sign-ups, real-time communication, and hours tracking into one mobile-first volunteer app that your team will actually love to use.

If your non-profit still relies on paper sign-up sheets or group texts, this is your upgrade.

VOLUNTEER SCHEDULING

Build better volunteer schedules in half the time

Stop chasing sign-up sheets and playing phone tag. Use our volunteer scheduling software to post OpenShifts and let your community claim the times that work for them. It’s the simplest way to ensure every event is fully staffed without the manual back-and-forth.

VOLUNTEER TRACKER

Turn attendance into data for your next grant

Verifying hours shouldn’t be a full-time task. Our volunteer tracking software uses GPS clock-ins and geofencing to verify locations and ensure your data is ready for reporting. You get total accountability across every shift while respecting your volunteers’ time.

COORDINATOR TOOLS

The app built for the volunteer coordinator

Ditch the fragmented text chains and messy email threads. Use our all-in-one volunteer app to send shift reminders and announcements exactly where your team checks their schedule. It’s the easiest way for a volunteer coordinator to keep a distributed community informed and engaged.

VOLUNTEER MANAGEMENT SYSTEM

Lightweight volunteer database management for shift-based organizations

Stop juggling separate tools for your roster and your schedule. When I Work acts as your central hub, combining an intuitive volunteer schedule with simplified volunteer database management. Track certifications, manage availability, and organize your community by chapter or skill set, all within a single system that scales as your mission grows.

Our platform provides the centralized oversight you need to maintain standards across every site, ensuring your mission stays consistent as your impact expands.

Manage Multiple Locations

VOLUNTEER COMMUNICATION APP

Keep your community connected without the group chat chaos

Ditch the fragmented email threads and the “reply-all” noise. Our volunteer app brings all your team communication into one secure place, allowing you to message individuals, specific teams, or your entire roster at once.

Protect your privacy and your personal time with a volunteer management system that doesn’t require sharing personal phone numbers. It’s the simplest way for a volunteer coordinator to share safety updates, shift reminders, and last-minute changes while keeping everyone informed and engaged.

Explore Team Messaging

VOLUNTEER SCHEDULING SOFTWARE

Ridiculously easy to use, unbelievably fast to set up

You don’t need an IT department to organize your mission. Our intuitive volunteer app is designed for quick adoption, so your team can spend less time learning software and more time on the ground. Setting up your first volunteer schedule takes only a few minutes, letting you get back to the work that actually matters.

100%

audit-ready data

20%

increase in shift coverage

time saved scheduling

EMPLOYEE SCHEDULING SOFTWARE FOR ANY INDUSTRY

Glowing reviews from our nonprofit clients

125

volunteers and staff

hours saved per week

years of impact

Reclaiming time for transitional employment and support services

125

volunteers and staff

hours saved per week

years of impact

Prior to When I Work, the Homeless Garden Project had too many volunteers to coordinate manually. They needed a volunteer sign-up app that allowed their community to be proactive.

"The app is definitely worth it. Especially if you have a large number of people who need to manage their own schedules."

– Justin Wright , Volunteer Coordinator

Justin now saves 10 hours a week, giving him the peace of mind that every shift is covered while he focuses on job training and support services.

Products Used

Scheduling

70+

active volunteers

time savings weekly

More time for the mission, less time on the roster

70+

active volunteers

time savings weekly

At Lake Country Art Gallery, Petrina was buried in manual emails and individual requests, pulling her away from critical funding and grant applications.

"I used to spend three evenings a month updating the schedule manually. Now it only takes me two hours to create the schedule for the entire month."

– Petrina McNeill , Gallery Manager

By switching to our volunteer tracking software, Petrina reclaimed her evenings. She now has instant access to the accurate attendance data required to secure future funding.

Products Used

Scheduling

REPORTING AND ACCOUNTABILITY

Reporting and data sync that just works

Make your operations faster and more accurate by using the data When I Work captures daily. Our system works alongside your back-office tools to ensure staff hours are correct and volunteer data is ready for your next board meeting. By automating information flow, you eliminate the headache of manual data entry and ensure you’re always audit-ready.

We integrate with platforms like QuickBooks, ADP, and Rippling for organizations that manage both staff and volunteers.