CAREGIVER SCHEDULING SOFTWARE
Simplify your caregiver & assisted living staff scheduling
Use caregiver scheduling software to save time and get the schedule out faster to your team. Plus, assisted living facility employees love using When I Work.
Sign up and start scheduling your caregivers for free now, or check out more of our awesome features below.
Start scheduling and tracking time today.
Makes payday a breeze with easy payroll integration.
Control costs with pay rules and schedule integration.
Turn any device into your caregivers’ employee time clock.
Caregiver scheduling software
Schedule your caregiver team with ease
Streamline your caregiver operations and increase efficiency with better employee scheduling. Your caregiver staff will be notified of new shifts and can confirm them, so you know they’ve seen the schedule. Make changes quickly to adjust for callouts and empower your employees to manage their schedule with OpenShifts and shift swapping. You can save up to 15 hours a week with better assisted living staff scheduling software.
Assisted living staff time clock and timesheets
Caregiver time tracking has never been easier
Caregiver scheduling software allows you to track your assisted living staff attendance, breaks, and time off with ease.
Want to save time and reduce human error during payroll? Try our integrated time clock and schedule. You can also control labor costs with real-time overtime alerts and in-depth reporting.
Managing time-off requests, availability, and attendance with our software gives you better shift coverage and helps ensure your residents get the care they deserve.
Assisted living job sites
Use job sites to schedule your caregiver employees in the right facility
Share eligible employees across your assisted living locations to improve resident care. You can use job sites to assign your caregiver employees to certain departments or floors. Plus, you can use the job site view in the schedule to track and manage your assisted living employee assignments to reduce confusion and ensure compliance.
Caregiver employee team messaging
Team chat app for a assisted living workplace
Team chat app for a connected assisted living workplace
Martha Rossini Olson
Sweet Martha’s Cookies
Customer since 2012
Control labor costs
Get real-time visibility into your labor costs.
Ensure cost-effective shift coverage that matches qualifications and availability with business needs. Prevent overtime before it happens with alerts, thresholds, and limits. Customers have reported seeing savings as large as:
20%
Decrease in labor costs
8x
Time saved scheduling
3x
Reduction in employee no-shows
EMPLOYEE SCHEDULING SOFTWARE FOR ANY INDUSTRY
Glowing reviews from our clients in home health care
1000+
No. of Employees
50
Locations
Assisted Living facility improves accountability and reduces overtime
1000+
No. of Employees
50
Locations
Chimes provides staffing to Group Homes on a round-the-clock 24/7 schedule. They have over 300 employees working at over 50 Group Homes. Employee roles include; house manager and direct support professionals.
"[When I Work] is well worth the money. We evaluated it for six months and it did everything we wanted. It is very beneficial to us for controlling overtime costs."
– Michael Dube , Program Director
To effectively manage the schedule of 300-plus employees across 50 different locations. Prior to using When I Work, the schedules were done manually on a spreadsheet and hard copies were distributed to employees. Managing schedules was very time-consuming. Inadequate employee communication resulted in missed shifts, employees working too many hours, and resulted in increased overtime costs. When I Work streamlined the schedule creation and communication process. Each House Manager can easily schedule staff assignments and manage allocated hours simultaneously. Overtime has been greatly reduced. Employees like two-way text messaging for alerts and reminders.
Products Used
Scheduling
80+
No. of Employees
10
Hours Saved Weekly
Scheduling App Frees Up Manager's Time for Critical Patient Work
80+
No. of Employees
10
Hours Saved Weekly
When April Harper started in her role as Recruiter at Brookdale Senior Living, scheduling was a manual process and she knew there had to be an easier way. She saw the need to find a more efficient way to schedule the 45-80 healthcare employees across the 8 communities she oversees.
"We love When I Work because it's so easy to use. Document Storage has saved us 10 hours a week!"
– April Harper , Recruiter
When April Harper started in her role as Recruiter at Brookdale Senior Living, scheduling was a manual process and she knew there had to be an easier way. She saw the need to find a more efficient way to schedule the 45-80 healthcare employees across the 8 communities she oversees. April chose When I Work for Brookdale’s scheduling needs because of how intuitive the app is to use. She loves how easy it is to train new employees on the platform, and has helped Brookdale Senior Living see the value of using When I Work as a tool for scheduling. Additionally, April raved about the Document Storage feature. This feature has saved her at least 10 hours every week. Instead of scrambling to look for training, HR, and community information documents only to follow up with employees individually. April is able to send her employees to one central location to access the documents and materials they need to do their job well. Her employees love the document storage feature and the ease of use it provides. With all of the time she has saved each week using When I Work, she’s able to focus more of her energy recruiting and hiring critical roles that ensure the best service possible to the seniors that are in her care across the communities she serves at Brookdale Senior Living.
Products Used
- Scheduling
Document Storage
Caregiver and assisted living facilities we schedule
Scalable Work Schedule Maker
Built to scale across single or multiple assisted living locations
When I Work is easy to adopt for assisted living teams of any size, and is built to scale across one or many locations. Start with a single location or team today, and scale to hundreds within weeks.
TIMESHEETS INTEGRATE DIRECTLY WITH PAYROLL
Processing payroll can be easier and more reliable.
Export employee timesheets and process payroll quickly with integrations to your favorite payroll provider.
Loved by millions around the globe
1 in 10 employees have used When I Work.
When I Work is rated 
by our customers on Capterra.
Time clock and free scheduling apps
A powerful duo. An integrated time clock and work schedule.
Control labor costs
Manage labor costs in real-time with labor distribution reports. See where your worked labor cost was spent and find out where your labor budget is being allocated. You can break it down by position, schedule, and job site.
Simplify payroll
Streamline your payroll process by importing your timesheets. When I Work integrates with your favorite payroll providers to make it simple. Reduce errors and save every pay period.
Start labor budgeting
Manage your labor budget with simple tools. Set percentage targets and see the difference between hours scheduled and hours worked. It’s built right into the schedule to help you keep track.
Prevent overtime
Receive overtime alerts and run labor reports to easily manage overtime. Get alerts when building the schedule to avoid giving an employee shifts that would push them into overtime. Use reports to see latest trends and quickly adjust the schedule if needed when an employee is approaching overtime hours.
Manage staff breaks with caregiver scheduling software
Easily manage employee breaks with the click of a button. Set breaks for certain shifts and let employees report paid breaks at clock out. Employees can also record unpaid breaks easily.
