RESTAURANT EMPLOYEE SCHEDULING SOFTWARE
Simplify your restaurant’s staff scheduling
Use restaurant scheduling software to save time and get the schedule out faster to your team. Plus, employees love using When I Work.
Sign up and start scheduling for free now, or check out more of our awesome features below.
Start scheduling and tracking time today.
Makes payday a breeze with easy payroll integration.
Control costs with pay rules and schedule integration.
Turn any device into your bar or restaurant’s employee time clock.
Restaurant scheduling app
Schedule your restaurant employees with ease
Streamline your restaurant operations and increase efficiency with better employee scheduling. Your restaurant workers will be notified of new shifts and can confirm them, so you know they’ve seen the schedule.
Make changes quickly to adjust for callouts and empower your employees to manage their schedule with OpenShifts and shift swapping.
You can save up to 15 hours a week with better restaurant scheduling and management software.
Restaurant employee time clock and timesheets
Restaurant employee time tracking has never been easier
Track your restaurant staff’s attendance, breaks, and time off with ease. The integrated time clock and schedule save time and reduce human error during payroll. When I Work is the restaurant scheduling software that helps you control labor costs with real-time overtime alerts and in-depth reporting.
Restaurant job sites
Use job sites to keep your restaurant employees in the right place
Share eligible employees across your restaurant locations to maximize shift coverage. You can use job sites to give your workers all the information they need to get to the right place and do the right work.
Plus, you can use the job site view in the schedule to see exactly who is working at each restaurant location, and when they’ll be there, to reduce confusion and increase productivity.
Integrations for restaurants
Integrations streamline your restaurant operations
Use integrations to maximize your efficiency and reduce errors. When I Work offers point-of-sale, payroll, sales data, labor regulations and even on-demand pay integrations to help you get the most out of your restaurant software.
Lindsay LaFoy
Miss Mixology
Customer since 2015
Rave reviews for our time clock app
Reliable time tracking. Hassle-free attendance management.
Digital timesheets, payroll integrations, and labor reporting help you manage your budgets and get back to business. Customers have reported seeing savings as large as:
20%
Decrease in labor costs
8x
Time saved scheduling
3x
Reduction in employee no-shows
EMPLOYEE SCHEDULING SOFTWARE FOR ANY INDUSTRY
Glowing reviews from our clients in food service
270
No. of Employees
18
Scheduling Managers
2
Weeks to Transition Staff to When I Work
How Elephants Deli switched to When I Work in 2 weeks.
270
No. of Employees
18
Scheduling Managers
2
Weeks to Transition Staff to When I Work
Elephants Delicatessen has been serving up gourmet food and warm hospitality to the Portland community for nearly 40 years.
"With When I Work we can find coverage for shifts within minutes and build accountability with employees."
– Roz Catania , Operations Trainer
With 18 scheduling managers and 270 employees, they had outgrown their previous software of 22 years and only had two weeks before their contract was supposed to expire. Roz was able to get their 270 employees off-boarded from the previous scheduling software company and on-boarded to When I Work before the 2-week deadline. After using When I Work they are now able to have all employees on a single platform to communicate, find coverage for shifts and share availability.
Products Used
Scheduling
14
No. of Employees
94%
Task Completion Rate
10
Hours Saved Per Week
How a digital task list improved staff efficiency
14
No. of Employees
94%
Task Completion Rate
10
Hours Saved Per Week
Prior to using When I Work to manage tasks, Ryn Grant used laminated task lists, where her staff would frequently forget to mark tasks as completed.
"It was really easy to set up and took no time at all. Now when I have a new task to add, I can quickly add it to the current task list and I don’t have to make, print, and laminate an entirely new list. My young employees love the convenience of using the app to manage tasks. They no longer have to holler at each other about who swept and run back and forth to check the list."
– Ryn Grant , Owner
Prior to using When I Work to manage tasks, Ryn Grant used laminated task lists, where her staff would frequently forget to mark tasks as completed. In addition, every time she wanted to add a new task, she had to do the time-consuming work of re-printing and laminating the list. Ryn was excited to try Tasks by When I Work. She mentioned, “it was really easy to set up and took no time at all. Now when I have a new task to add, I can quickly add it to the current task list and I don’t have to make, print, and laminate an entirely new list.” Using tasks saves her time and holds her employees more accountable. There are no more excuses and employees know that management has visibility into what is getting done and who is assigned to that task. Tasks have also helped her employees be more efficient when working together by giving everyone visibility into the progress of a task list. This has helped reduce the labor hours spent closing the store. With 2-3 closers every night, her team can work together and save time. She also mentioned, “My young employees love the convenience of using the app to manage tasks. They no longer have to holler at each other about who swept and run back and forth to check the list."
Products Used
- Scheduling
Tasks
Food Service Industries We Schedule
Restaurant team messaging
Team chat app for a connected restaurant
All team communication and collaboration is on one secure platform. Message your restaurant employees one on one, in groups, or all at once. Protect the privacy of your workers with communication that doesn’t require you to share their phone numbers.
RESTAURANT PAYROLL SOFTWARE
Pay your restaurant employees with a single click
Now you can run the payroll for your restaurant employees whenever you want, without importing timesheets or waiting to close pay periods. Plus, When I Work restaurant employee payroll software lets you see your real-time labor costs to make sure you're on track with your expenses.
TIMESHEETS INTEGRATE DIRECTLY WITH PAYROLL
Processing payroll can be easier and more reliable.
Export employee timesheets and process payroll quickly with integrations to your favorite payroll provider.
Loved by millions around the globe
1 in 10 employees have used When I Work.
When I Work is rated 
by our customers on Capterra.
RESTAURANT SCHEDULING SOFTWARE AND TIME CLOCK APP
A powerful duo. An integrated time clock and work schedule.
Control labor costs
Manage your restaurant’s labor costs in real-time with labor distribution reports. See where your worked labor cost was spent and find out where your labor budget is being allocated. You can break it down by position, schedule, and location.
Simplify restaurant payroll
Streamline the payroll process for your restaurant by importing your timesheets. When I Work integrates with your favorite payroll providers to make it simple. Reduce errors and save time every pay period.
Start labor budgeting
Manage your restaurant’s labor budget with simple tools. Set percentage targets and see the differences between hours scheduled and hours worked. It’s built right into the schedule to help you keep track.
Prevent overtime
Receive overtime alerts and run labor reports to easily manage overtime. Get alerts when building the schedule to avoid giving an employee shifts that would push them into overtime. Use reports to see the latest trends at your restaurant and quickly adjust the schedule if needed when an employee is approaching overtime hours.
Manage restaurant staff breaks
Easily manage front and back of house breaks with the click of a button. Set breaks for certain shifts and let employees report paid breaks at clock out. Employees can also record unpaid breaks easily.
