ALL-IN-ONE WORKFORCE MANAGEMENT SOFTWARE
Spend less time doing the schedule and more time running your business
Designed exclusively for hourly workers, When I Work is built for teams who work out on the floor or in the field. You’ll get easy scheduling, integrated time tracking, and team messaging combined into one mobile-first platform that your managers and employees will actually use.
One app to manage your entire shift
When I Work is the workforce management app that gets your team on the same page. Instead of juggling separate tools for schedules, attendance, and team chat, you get a single platform that handles it all.
Whether you’re managing a single restaurant or coordinating distributed call centers, our tools provide the real-time visibility you need. With When I Work you can approve time-off requests, track live attendance, and share updates instantly, keeping your shift-based workplace aligned and productive.
EMPLOYEE SCHEDULING SOFTWARE
Build better schedules in half the time
Spend less time manually assigning shifts and more time growing your business. As part of our workforce management app, you can build schedules in minutes, offer OpenShifts to fill gaps, and notify your team instantly. No more phone tag or manual follow-ups.
Explore Employee SchedulingTIME AND ATTENDANCE
Turn attendance into payroll-ready data
Combine your schedule with built-in time tracking to reduce human error and control labor costs. Our employee management software uses GPS clock-ins and geofencing to verify staff locations and make payroll easier than ever.
Explore Time TrackingBUILT-IN TEAM MESSAGING
Keep your communication where the work happens
Stop relying on fragmented text chains. Use our workforce management app to send shift reminders, announcements, and direct messages exactly where your employees check their schedules. It’s the simplest way to keep a shift-based workplace connected and informed.
Explore Team MessagingSimplify shift work for hardworking teams
You can cut operational chaos, lower labor costs, and improve retention with an employee management app your team actually wants to use. By moving beyond manual tools, you create a transparent environment that respects your staff’s time and protects your bottom line.
Whether in the office or on the floor, you and your staff get instant access to schedules and time tracking via the workforce management app. Everything updates in real time, so your whole team stays aligned without the need for constant manual follow-up or messy group texts.
“When I Work has drastically reduced the time it takes to make a schedule. I save 14 hours a week now!”
A workforce platform that grows with your business
When I Work is designed to scale from a single storefront to a multi-location operation. Whether you’re managing five employees or a workforce of 500, your team stays in sync so you can focus on the next shift.
Create high-performance schedules in one click
Eliminate the manual effort of shift planning. Our smart auto-scheduler uses workforce management app data to match shifts with the right employees based on their eligibility, availability, and preferences, ensuring peak coverage with zero conflicts.
Explore Auto Scheduling
Plan your budget with real-time intelligence
Stop guessing at your staffing needs. Use integrated labor forecasting to gain confidence in your budget. By comparing scheduled hours against future demand, you can protect your profit margins and prevent overstaffing before it happens.
Explore Labor Forecasting
Centralized control across every job site
Oversee every department and team from a single app. As a complete employee management software, When I Work allows you to customize permissions and workflows across multiple sites, making it easier than ever to maintain standards as you scale.
Explore Multi-Location ManagementEMPLOYEE MANAGEMENT SOFTWARE THAT DOESN’T KEEP YOU TIED TO THE DESK
Manage your entire team from the palm of your hand
Wherever your team works, whether in-store, on-site, or across multiple locations, When I Work is the tool built for the reality of your workday. Your supervisors and staff stay connected, ensuring total accountability without tying anyone to a desktop or a messy breakroom corkboard.
- Approve time-off requests, fill open shifts, and review swaps in seconds
- Track live clock-ins and prevent early arrivals with GPS-enforced geofencing
- Send real-time updates and announcements without the need for personal phone numbers
- Give your team the flexibility to manage their own shifts while seeing every update reflected instantly
“It saves me 8 hours a week. Instead of texting back and forth, employees can swap shifts in the app. All I do is approve the swap.”
Bradley Taylor
The Donut Trap
Customer since 2022
READY IN MINUTES, NOT MONTHS
Ridiculously easy to use, unbelievably fast to set up
You can set up your employee management tool in minutes, with no IT department or intensive training required. Because When I Work is designed for the specific needs of shift-based teams, managers and staff can adopt it immediately, moving your operations from spreadsheet chaos to a clean digital workflow.
You shouldn’t have to spend your day buried in manual logs. Our platform is built to be as agile as your business, providing a reliable workforce management app that’s ready to go the moment your team needs it.
CONNECT YOUR ENTIRE BACK OFFICE
Payroll and integrations that just work
Make your operations faster and more accurate by connecting When I Work with the systems you already use. With your employee management software, we sync your attendance and labor data with platforms like Rippling, ADP, QuickBooks, Gusto, and more to ensure consistency and eliminate the headache of manual data entry.
By automating the information flow across your workforce management app, you eliminate repetitive admin work, giving you more time to focus on growing your business rather than chasing down timesheets.
Built for the teams who keep things moving
PROVEN ACROSS EVERY INDUSTRY
When I Work is designed for the people on the floor, behind the counter, and in the field. It adapts to your specific workflow, turning daily coordination into a competitive advantage.
Manufacturing
On factory floors, production leads use our workforce management app to verify attendance before the first line starts, ensuring every station is staffed and productive without the manual clock-in delay.
View Manufacturing
Catering & Events
Caterers and event coordinators can fill unexpected vacancies or handle last-minute gaps directly from their phones, maintaining high service levels even when staffing plans change on site.
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Franchises
Franchise managers can post schedules, approve shift swaps in seconds, and maintain labor compliance across multiple territories, all from a single, intuitive dashboard.
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Dental Practices
At dental practices, office managers can review availability and confirm tomorrow’s staffing levels before closing up, ensuring a better patient experience every morning.
View DentalThere’s a reason more than 200,000 workplaces trust When I Work
Join the millions of employees and managers who rely on When I Work as their employee management tool of choice. Our platform is built specifically to simplify the complexities of shift-based work, helping you track attendance, improve communication, and stay focused on your business instead of your scheduling.
“I’ve been searching for years for good scheduling software. Nothing even comes close to When I Work.”
“Using When I Work has saved me more than 7 hours per week handling the schedule changes and requests. Now, I’m only spending about 15 minutes per week to build out a schedule.”
“Setup took minutes and it’s incredibly intuitive.”
“I was so relieved when I found When I Work. Setting up took just a little bit, but it wasn’t hard to learn and I was able to do it very quickly. It’s very intuitive and it was easy to train someone else how to do it.”
“We were able to go from a local, to a regional, to a national company, and we could never have done that without When I Work.”
“When I Work has saved me about 50% of my scheduling time per employee. Training a new employee to use the app takes less than 10 minutes.”
Using When I Work prevents us from being in a situation where our service isn’t up to standards because we don’t have enough people. We’ve never felt the need to change it or save money by not using it because we don’t wanna mess with it.”
“We love When I Work! It’s easy to use and simple to manage.”
Everything you need, all in one place
Get the high-performance tools required to lead a modern, shift-based workforce. As your all-in-one employee management tool, When I Work helps you control labor costs, reduce absenteeism, and improve retention, all through an intuitive app that managers and employees actually love to use.
THE WORKFORCE MANAGEMENT PLATFORM LEADER
Award-winning software that works from day one
Leading industry groups have recognized When I Work for setting the standard in workforce management software. Our commitment to building a more connected, efficient workplace has earned us top honors for usability, scalability, and customer satisfaction.
What does it mean for you? You’ll get a workplace management solution that works from day one, backed by experts who understand the real-world challenges of managing shift-based teams.
Meet The TeamStraightforward plans with real value
Try When I Work free for 14 days and see how simple employee management software can be when it’s built for your specific needs. With plans starting at just $2.50 per user per month, you get full access to the core tools you need to manage your team effectively.
No long-term contracts, no hidden surprises, and no enterprise-only paywalls. Just a scalable workforce management app that grows alongside your business, whether you’re adding your fifth employee or your five-hundredth.