What is Time Clock Software?

Employee time tracking software is a program that allows employees to clock in and out, logs punches to digital timesheets, and creates labor reports. When I Work Attendance helps you save time, reduce labor costs, and process payroll easily with integrations.

What Is the Best Time Clock App?

When I Work’s app is used by more than 1 million people every month to schedule, track employee time, and communicate with their teams. With the free time clock app, your staff can clock in and out of shifts from their mobile phones or a time clock terminal like a tablet, making it easy for you to keep track of hours worked. You can officially say goodbye to pricey equipment and paper time cards.

What Is the Best Time Clock App for Small Business?

When I Work is the ultimate time clock app for small business. It’s easy to set up and use, allowing you to focus on your business—not tracking time. When I Work helps small businesses save money on labor costs, increase employee accountability, and easily communicate with their teams. Plus, you can try every feature free for 14 days.

Does the When I Work Time Clock App Track Location?

Yes, the When I Work app tracks employee locations. By enabling GPS clock in, you can ensure that employees are punching in at your workplace or job site address based on GPS location on their phones.

How Many Employees Can You Track?

You can track employee time for all of your employees. If you need more features, check out our flexible pricing plans.

How Do You Use When I Work’s Time Clock App?

The time clock app goes beyond just clocking in and out, because when someone doesn’t show up for a shift, you need to know about it. In fact, when the scheduling and attendance software are used together, When I Work will make sure employees don’t clock in early. If they’re late or forget to clock out, both the manager and employee are notified with a mobile alert. You can also get mobile alerts if employees clock in at the wrong job site by using the built-in GPS location services.

EMPLOYEE TIME CLOCK APP

Easier, more accurate time tracking

Managing hourly employees shouldn’t mean chasing paper timesheets or fixing payroll errors.

You get complete visibility into hours worked, attendance, and labor costs with the When I Work employee time clock app, all in one place.

Track time accurately, control labor costs, and give your team the freedom to clock in from any device.

Save hours each week by automating your attendance

Manual time cards and spreadsheets slow everyone down. The When I Work time tracking app automates attendance, approvals, and payroll calculations so you can focus on running your business, not managing paperwork.

Employees clock in from their phones, tablets, or terminals

Managers approve timesheets instantly

Payroll exports are error-free and fast, integrating directly with top payroll providers like Rippling and ADP

Businesses using When I Work report saving up to eight hours a week on payroll and cutting labor costs by as much as 20%.

TIME TRACKING SOFTWARE

Get features that simplify your daily operations

Explore how you can manage labor costs and reduce overtime—right from your phone.

See exactly where every dollar goes. The time clock for employees links hours worked to scheduled shifts, showing labor costs directly in the schedule so you can spot overtime early and stay on budget. You can also view detailed cost reports by job, role, or location.

Control labor costs

Shoot, probably going into overtime so I can’t pick up this shift.

Looks like Ben is going into overtime. I’ll assign this shift to Autumn instead.

Score! My request for more hours got approved.

Time to clock in. Working downtown today. Let’s make some killer lattes!

Charlotte forgot to clock in. Since I’m her manager, I’ll clock her in.

Oops, forgot to clock in for my shift. Better message my manager.

Oops, not close enough to my job site yet to clock in.

Denis missed his clock in but I know he’s here so I’ll clock in for him.

I’m running late today. I’ll add a note to my late clock in so my manager knows.

Starting my lunch break so I can nom nom nom.

Jan and Margery are on their lunch breaks, so Sonny can go next.

Time to clock back in from lunch. I ate way too many french fries.

FLEXIBLE CLOCK-IN OPTIONS

A time clock on any device—no expensive hardware required

Turn any iPad, POS system, laptop, or mobile phone into a secure employee time clock.

Remote or field workers can clock in and out from anywhere, and attendance data updates instantly in your dashboard.

Works on iOS, Android, and web
Supports photo clock-ins for identity verification
Captures GPS location for each punch and uses geofencing to ensure employees clock in only when they’re on site

Save on devices and time while giving managers full visibility into who’s working, where and when.

Reliable time tracking. Hassle-free attendance management.

Rave reviews for our time clock app

Digital timesheets, payroll integrations, and labor reporting help you manage your budgets and get back to business. Customers have reported seeing savings as large as:

20%

Decrease in labor costs

Time saved scheduling

Reduction in employee no-shows

PAYROLL INTEGRATIONS

Connected time tracking and payroll for error-free reporting

Eliminate double entry and manual errors. The When I Work time tracking software integrates directly with popular payroll and accounting platforms.

Export timesheets in seconds
Calculate multiple pay rates automatically
Sync scheduled vs. worked hours for accurate pay

Our integrations enable you to process payroll more efficiently, reduce administrative costs, and ensure accurate payment to all employees.

Explore All Integration Options

Keep your time records accurate and trustworthy

ATTENDANCE TRACKING

Prevent early clock-ins or off-site punches with GPS and geofencing

Stop buddy punching using secure photo clock-ins

Keep clean, auditable records with digital timesheets and edit logs

Avoid unexpected overtime costs with real-time alerts

You still get full visibility into who’s working, where they’re clocking in, and for how long, all without micromanaging.

Real time saved for busy teams

“When I Work saves me around $200 a week in overtime. It’s easy to run, understand, and implement, helping us streamline coverage for employee call-outs.”

– Manager, 9Round Kickboxing Fitness

Whether you manage a manufacturing facility, retail chain, or restaurant group, our time tracking app scales to any team size. Over 200,000 workplaces worldwide trust When I Work to manage hourly staff more efficiently.

See All Of The Industries We Work With

WORKFORCE MANAGEMENT

All-in-one scheduling, time tracking, and messaging

Time tracking is just one piece. You also get scheduling and team messaging in the same platform, so you can run every shift smoothly without switching tools.

Eliminate scheduling headaches with employee scheduling that lets you build and share shifts in minutes
Keep teams connected with built-in messaging, so updates and changes reach the right people instantly
Avoid manual entry by syncing time, scheduling, and payroll through easy integrations with payroll, POS, and HR systems

With everything working together, you can track hours, manage shifts, and stay organized from one place. No duplicate data, no scattered systems.

Help from real people who understand your business

UNMATCHED CUSTOMER SUPPORT

Our in-house support team understands the unique challenges of shift-based workplaces. Whether you’re setting up geofencing or exporting your first payroll, you’ll get help from specialists who know exactly how your operation runs.

You can expect:

Fast, friendly live chat
Step-by-step onboarding guidance
Dedicated customer success experts

We’re here to make your time tracking smooth from day one, and we’ve helped thousands of teams do the same.

See How We Support Our Customers

Start tracking time free

The easiest way to understand the impact of automated time tracking is to try it. Get full access to all features, including scheduling, team messaging, and payroll integrations, completely free for 14 days.

A COMPLETE EMPLOYEE MANAGEMENT SOLUTION

Communicate, schedule, and track attendance—all in one place.

TEAM MESSAGING

Communicate Better

Connect with everyone across any shift or any department.

Explore Messaging

EMPLOYEE TIME TRACKING

Track Attendance

Integrate your schedule with the time clock and reduce labor costs.

EMPLOYEE SCHEDULING SOFTWARE

Schedule Shifts

Create your work schedule in minutes and share it with your team.

Explore Scheduling